Registration Information - Please read before booking!

Volunteers have two options when registering for Tourism Cares for our National Parks: Grand Canyon & Williams, AZ

Package 1: Williams volunteer day only with optional Grand Canyon sight-seeing ($135 members / $185 non-members)

This registration package includes the opening reception on Sunday evening and work day on Monday in Williams.

Registration does not include accommodations or railway tickets.

Volunteers do have the option to add-on the Grand Canyon sight-seeing package when registering.

After registration is completed through the Tourism Cares site, volunteers may make their hotel accommodations and/or purchase their railway tickets directly with the Grand Canyon Railway Hotel. Tourism Cares will provide that direct contact information. Please do not contact the hotel until you have received this specific contact information. Accommodations and railway tickets are not included in the cost of registration and will be paid directly to the hotel.

Volunteers who purchase the optional sightseeing package also have the option to overnight at Maswik Lodge - North at the Grand Canyon for an additional cost. Reservations for Maswik can also be made when contacting the Grand Canyon Railway Hotel.

If you would prefer to return back to Williams on Tuesday and not overnight, a return train is available in the afternoon.

Package 2: Williams + Grand Canyon volunteering ($175 members / $225 non-members) - PLEASE NOTE: There is currently a wait list to volunteer on Tuesday at the Grand Canyon. There is still plenty of room for volunteers on Monday in Williams and for everyone to sight-see at the canyon. 

This registration package includes the opening reception on Sunday evening, work day on Monday in Williams and a half-day litter clean-up volunteer project at Grand Canyon National Park on Tuesday. This registration package is very limited in space.

Registration does not include accommodations or railway tickets.

After registration is completed through the Tourism Cares site, volunteers may make their hotel accommodations and purchase their railway tickets directly with the Grand Canyon Railway Hotel. Tourism Cares will provide that direct contact information. Please do not contact the hotel until you have received this specific contact information. Accommodations and railway tickets are not included in the cost of registration and will be paid directly to the hotel.

Because of the return train schedule and the length of this volunteer project, those who choose this package are asked to overnight at Maswik Lodge - North at the Grand Canyon for an additional cost. Reservations for Maswik can also be made when contacting the Grand Canyon Railway Hotel.


Accommodation Information

After registering, volunteers will be sent a form to book their accommodations directly with the Grand Canyon Railway Hotel. Room type is the choice of the volunteer. Rates: (50% off rack)

Standard

Single $89.50

+taxes, fees

Tourism Cares suggests adding the discounted cost for breakfast to the hotel stay as Tourism Cares will not provide breakfast during the event.

Deluxe

Single $94.50

+taxes, fees

Tourism Cares suggests adding the discounted cost for breakfast to the hotel stay as Tourism Cares will not provide breakfast during the event.

Accommodations for Maswik Lodge at Grand Canyon National Park are also available and can be made when booking with Xanterra. Rates: $156.80 +taxes, fees (20% off rack)


Train Tickets

After registering, volunteers will be sent a form to book their tickets directly with the Grand Canyon Railway. Class type is the choice of the volunteer. Xanterra is holding luxury class seats for our volunteer group - so if you would prefer to sit in our designated car, please be sure to choose "luxury" upon booking. Rates: (50% off rack)

Coach*

Adult $37.50

Child $22.50

+tax

 First Class*

Adult $74.50

Child $57.50

+taxes & fees

 Luxury (private cars arranged for Tourism Cares volunteers to enhance networking!)

Adult $107.50

+taxes & fees

*subject to availability


Schedule

Sunday, November 1

Arrivals

3pm or 4pm: Optional tours available at Bearizona Wildlife Park (advance sign-up required)

Feel the breeze of the cool mountain air and learn more about the animals that call Bearizona home as you get a complimentary tour from one of our highly trained guides.

5pm - 6pm: Learning session (get to know a bit about our sites before the work begins!)

6pm – 7:30pm: Opening Reception at Bearizona Wildlife Park

Enjoy a Taste of Williams:

                             Kicks on Route 66
                            Café 326
                            Grand Canyon Railway
                            Wild West Junction
                            Pine Country Restaurant
                            Lulu Belle’s BBQ
                           Grand Canyon Coffee and Café
                           The Station 66 Italian Bistro

7:15pm: Optional flashlight tour available at Bearizona Wildlife Park (advance sign-up required)

Monday, November 2: Williams Workday

Please eat at your leisure before the group departs at 9:15am

9:15am: Volunteers walk over to opening ceremony from Grand Canyon Railway Hotel

9:30am: Opening remarks & instruction

10am: Volunteers break into work groups and get to it!

Noon: Boxed lunch provided

3:30pm: Tool clean-up and return

4pm: Closing BBQ and celebration at Wild West Junction

6pm: Program concludes

Tuesday, November 3: Grand Canyon

Please eat at your leisure before the group departs at 9:15am

9:30am: Train departs for Grand Canyon National Park

11:30am: Train arrives

Those who are sightseeing can enjoy the park at their leisure

Noon: volunteer project begins

3:30pm: Return train available to Williams or overnight available

6pm-7:30pm: Grand Canyon National Park Lodges reception (Grand Canyon South Rim)

Program Concludes

Wednesday, November 4

3:30pm: Return transfer to Williams for anyone who overnighted at Grand Canyon National Park

Please note: There is only one return time back to Williams on the Grand Canyon Railway.


Getting to/from Williams

Closest Airports to Williams, AZ
Flagstaff (30 minutes)
6200 S Pulliam Dr #204, Flagstaff, AZ 86001
http://www.flagstaff.az.gov/?NID=1541
 
Phoenix Sky Harbor – PHX  (3 hours)
3400 E Sky Harbor Blvd, Phoenix, AZ 85034
https://skyharbor.com/

McCarran International Airport -LAS (4 hours)

5757 Wayne Newton Blvd, Las Vegas, NV 89119

https://www.mccarran.com/

Rental Car

Rental car facilities are available at either airport. Our rental car partners are offering discounts to Tourism Cares volunteers. Please follow the below instructions to book:
 
A special thank you to our members Avis Budget Group and Hertz for providing rental car discounts to our volunteers.
 
Avis Budget Group – Please click here to rent with Avis.
 
Hertz – Please click here and enter discount code 022Q7461 next to the Convention Code bar.

Enterprise - Please click here and enter Customer Code xzbz0000 and  use PIN GOB. 

National - Please click here and enter the Contract ID TAPROMO.

Alamo Rent A Car  - Please click here and the Contract ID TAPROMO.


Advantage Rent A Car - Please click here or call 1- 800-777-5500 and mention discount code CD035E5E98


Airport Shuttles
Volunteers are advised to contact Arizona Shuttle for transfers from PHX or FLG airports to Williams. Those flying into PHX will have to connect to a separate shuttle in Flagstaff before reaching Williams. Please carefully review the Arizona Shuttle website for the schedule and rates.

Cabs

Xanterra Cab Rates from Grand Canyon National Park

Friendly Cab


More - Frequently Asked Questions

Can I visit the Grand Canyon on Tuesday, November 2 if I am not volunteering?
Yes! Everyone is welcome to board the Grand Canyon Railway and explore Grand Canyon National Park. Sight-seers can return to Williams Tuesday afternoon or spend the night at Maswik Lodge at a discounted rate.


What will we be doing on the work day?
Volunteers will make an impact first in Williams by helping the Grand Canyon gateway community with a number of projects in & around the city. With a very small maintenance crew, city workers depend on volunteer groups to help their tiny town up to par for visitors. Work projects include the repainting of the Visitors Center, city park clean-up and potential projects at the rodeo grounds.

At Grand Canyon National Park, volunteers will help park staff with a wide-scale litter clean-up project. The Grand Canyon sees hundreds of thousands of visitors every year – that is a lot of upkeep, and a lot of trash. Without the help of dedicated volunteer groups, the South Rim would not continue to be a beautiful, and well kept, place to visit.

What does my registration fee include?
Your registration fee allows for Tourism Cares to operate this program and helps with our direct costs. Registration contains the entire Williams package – opening learning session, reception, all meals on Monday and the necessary tools to complete our work tasks. If you opt to choose to volunteer again at the Grand Canyon on Tuesday, lunch and materials to complete the work project are included.

Is there parking at the event?
Yes! There is ample parking at the Grand Canyon Railway hotel, which is walkable to our meeting location on Monday morning in Williams.

Please be advised, if you decide to drive to the park, there is a fee for those who are visiting and not volunteering. Volunteers will have park entrance fees waived.

What do I need to bring with me to the event?
Please wear clothes you don’t mind getting dirty and a hat in case of sunshine. Tourism Cares will provide each volunteer with a shirt, backpack and all event supplies. Please, leave any valuables at home!

Will food and refreshments be provided?
Yes! On Sunday evening, volunteers will be treated to a reception, with heavy hors d'oeuvres from local restaurants, beer and wine included. On Monday during the work day, volunteers will be provided snacks, water, boxed lunch and after-work BBQ.

Those who are volunteering on Tuesday will have a boxed lunch provided to them before boarding the train.
 
Please be advised, Tourism Cares will not hold a formal breakfast on Monday or Tuesday mornings. It is suggested volunteers add the discounted breakfast option to their hotel stay at Grand Canyon Railway Hotel.
 
Is there a dress code?
All of the receptions and events outside of the work day are casual.

Again, for the work day, please make sure to wear clothes you don’t mind getting dirty. Long pants and closed toed shoes are mandatory for the day.

November in this area of Arizona can be cool, so we would suggest packing layers.

Can you tell me more about the Learning Session on Sunday afternoon?
The learning session on Sunday afternoon (5pm – 6pm) serves as an introduction to the volunteer program. During this 60 minute session, volunteers will learn more about our host destinations, why they are important and how they are impacted by tourism.

Is there an age-limit to participate?
For the Monday work day, Tourism Cares asks that all volunteers are 18+.

What if it rains?
Tourism Cares for Our National Parks: Grand Canyon & Williams will be held rain or shine. Ponchos will be provided in case of rain.

What about posting to social Media? 
Use hashtag #tcvolunteers and #findyourpark throughout the day when posting pictures, updates, and more on Facebook, Twitter and Instagram! Start following us before the event on Facebook, @tourismcares on Twitter and Instagram – and make sure to check-in on Facebook when you arrive Monday morning!! 

Share your photos through our app! Be sure to download the Group Travel Videos app on your smartphone before the event and enter UN:grandcanyon and PW:williams. Then take photos throughout the event and share them with your fellow volunteers!